True Confessions

The Murkiness of Mail-In Voting

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Growing up, my father instilled a strong sense of the importance of voting. I remember as a small child accompanying my father to vote. From a distance, I watched him enter the voting booth and pull a lever to close a thick, dark curtain. When I turned 18, I registered to vote.

Voting is important! As a woman, I take this right seriously. We’re encouraged to vote, but the process is so convoluted and inconsistent from State to State, that things get murky. Read more in an earlier blog about Why Mail-In Voting Is Problematic for the US Presidential Election.

Voting Instructions in My State

Last week I received voting instructions for the US Presidential Election via email. The body of the email outlined the process and included three documents:

  • A blank ballot (see below)
  • A list of candidates, including their parties and office, plus one question.
  • A certification statement with a note in bold under the instructions
    • Your vote will not be counted unless you sign this certificate and return it with your ballot BEFORE 8 P.M. ON ELECTION/PRIMARY DAY.

Essentially, I have to handwrite in my vote(s) on the blank ballot. Sign the certification statement. Enclose both in an envelope and write “Ballot Enclosed” on it.

The process seems simple, but a few things are missing.

The Weight of the Handwritten Signature

The certification statement includes the note about how to make my vote count. However, an important detail is not there. Having my vote count also depends on a comparison of two signatures. The signature from my voting registration form (sent separately) and the one on my certification statement.

The wrinkle is that I filled out my registration form electronically. I “signed” it with my finger, rather than a pen. After submitting the form electronically, I printed it out and mailed it in. Now I’m left wondering if the electronic signature will match the handwritten one closely enough for my vote to count.

I’m also left wondering, why we rely on such a system in 2020?

The technology to collect and accept electronic (and digital) signatures has been around for over a decade. Why do we still put our faith in all this paper and handwritten signatures?

Will my vote count? I’ll have to wait until November.

As for others, the mail-in process varies from State to State. Things will be murky on election day.

Digital Dilemma

The Problems with Personalization

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Technology, combined with big data collection, now make it possible to provide you with personalized experiences, choices, advertisements, etc. The most apparent way many of us interact with this is through targeted advertising. Or with the promise to analyze our habits and provide insights. This process starts when a company collects our data through devices (e.g., wearables, mobile, etc.).

I would love to learn to more about my habits. I would love to improve my life with the latest and greatest technology. However, using all these services requires us to give up something. That something is our privacy, personal information, and intimate knowledge of our habits. That’s one of the problems.

Additionally, many of these analyses occur through algorithms. As end users, we often have a low understanding of how these algorithms work. While the results may look promising, or fancy, it doesn’t mean they’re accurate. Or meaningful to us. And it doesn’t mean that we can base decisions on them.

An inherent danger with algorithms is that sometimes they only provide us with more of the same. For example, social media news feed suggestions are often flooded with similar articles/headlines to ones you’ve viewed in the past. Or ones viewed by your connections.

Another challenge with algorithms is how many people “game the system.” This means people intentionally post flashy, sensational content to get noticed and go viral. Usually it works, which is why so many people continue to do it. It’s also one of the main ways disinformation and misinformation spread so quickly.

One of my primary concerns is always the retention of our personal data. Check out last week’s posting, The Internet of Things and Data Retention Policies, for more details.

And on another level, this level of personalization is kind of creepy! A few months ago, which watching TV, I was convinced that the commercials related directly to my internet shopping. In no time I discovered that my TV had in fact been monitoring my searches. The commercials were targeted advertising. I disabled the monitoring in the settings.

So what can you do to protect yourself?

Check your settings on all your devices. Investigate how to prevent data collection and sharing.

If you do want to use a service:

Read the EULAs (End-User License Agreements) or Terms of Service. Ask questions. Read the FAQs. Make sure you agree with the terms presented.

Digital Dilemma

The Internet of Things and Data Retention Policies

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Using Internet of Things (IoT) devices can be beneficial and productive. However, it’s important to understand how everything works. To start, here is a definition of the IoT.

The Merriam-Webster dictionary defines IoT as: “the networking capability that allows information to be sent to and received from objects and devices (such as fixtures and kitchen appliances) using the Internet“. Popular examples of IoT include things like the Nest thermostat, lights, automatic pet feeders, cars, speakers, etc. Basically, “smart” anything is probably part of the IoT.

The potential with IoT is enormous. For example, benefits of the Nest thermostat include regulating house temperatures. This means not keeping an empty house heated. Essentially, it’s a way to monitor your usage, make predictions, and adjust. All of which translates to saving energy and money, in the long run.

Other examples of IoT include wearable devices. Many wearable devices track health data. Some devices can monitor heart rates, stress levels, daily activity, etc. While these devices can be useful, do you feel comfortable having your personal health data collected, stored, analyzed, etc. by a third party?

Plans are in progress to build “smart” cities. Smart cities could include elements like parking spots to alert drivers where one is available. Or things like smart sidewalks that could heat up to melt snow and ice.

The conveniences offered are attractive, but they come at a price. The true cost of personal data collection and usage is difficult to calculate.

The Downside of the IoT

As a Records and Information Management (RIM) professional, I always consider the negative side of IoT. My primary concern is the volume of collected data and opaque data retention/usage policies. Although using the IoT seems attractive, assessing the whole process is important, too.

Often, as end users, we don’t always understand what data is collected. We’re often unaware of how long the company keeps data. Or its exact use.

Good Questions to Consider When Purchasing IoT Products/Services

Consider the questions below so you can make an informed decision.

  1. What data is being collected?
  2. How will this data be used?
  3. Does the company share data with any third parties?
  4. How long will the data be retained?
  5. Is data retained, after you stop using the service or device?
  6. Are you in control of deleting data?
  7. How is your privacy and personally identifiable information (PII) protected?

Productivity, True Confessions

How to Label Things Properly

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While retrieving something from storage, I happened to notice a box in my neighbor’s cage. I read the label and instantly experienced three different, but distinct emotions.

  1. As a records and information management (RIM) professional, I inwardly groaned. Nobody would ever find anything in that box. Or even think to open it with such a cryptic description.
  2. Also as a RIM professional, I chuckled! I can still recall some of the worst box names I ever saw. My favorite was “From the 5th drawer in the cabinet behind Nicki’s desk”.
  3. As a fellow human just wanting to get some stuff in storage, I nodded compassionately and with understanding. Before I worked in RIM, I labeled my boxes the same way. Years after I had moved, I found boxes of books at my mother’s house labeled with similar descriptions, such as “books from the bottom shelf,” “books from the 4th shelf,” etc. At the time of packing, the contents of each shelf was most memorable by the location. Years later, the description was meaningless.

Why Labeling is so Important

To people who don’t work in my profession, I probably seem uptight and anal about labeling. I can understand this perspective. Similar to how I felt when I packed up my bookcase, the box descriptions were for me. I would always remember them because it was my system. However, labels are one of the primary ways we find things easily. This includes other people and our future selves.

In my field, we do a lot of records retrievals. Sometimes the retrievals are for documents created decades earlier. The descriptions matter. A lot. Trust me. Sometimes we would search for hours (or days) to find the right documents because they were labeled with poor descriptions like “Jimmy’s important stuff,” or “Planning misc.”

Tips for Creating Meaningful Labels

When creating meaningful labels that will still resonate years later, content and context count.

Be concise – focus on content and contextual keywords that describe your items

Be clear – write descriptions that make sense at the time and for the future. For example, instead of a random location, like “the cabinet behind Nicki’s desk”, use an address. Write out acronyms! You think you will always remember what they stand for, you won’t.

Avoid using the word “miscellaneous” or “misc.” or any other form of it. You think you know what this will mean later, you won’t.

Digital Dilemma, Facebook, Social Media, Twitter

Social Media Whac-a-Mole

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With the US Presidential election rapidly approaching, social media companies are scrambling to eliminate interference on their platforms. Both Twitter and Facebook, the two main players, have made changes to their policies and practices.

Some months ago, Twitter decided to ban all political ads. More recently, Twitter enforced its policies more consistently when it started to attach messages and notifications to some of President Trump’s tweets. This was to alert other users that the tweets contained disinformation.

Facebook had a different approach by allowing political ads to run. However, Facebook recently announced that political ads will be banned from the platform one week before election. Additionally, Facebook has a Voting Information site to provide people with facts about how/where to vote in their State.

Will any of this make a difference? Maybe, maybe not.

My impression is that social media companies are playing a giant game of Whac-a-Mole IRL (i.e., in real life). They are constantly catching up and creating “fixes” reactively.

The election has been a problem for social media companies since the 2016 Presidential election, likely even before. Initially M. Zuckerberg denied that Facebook influenced the election. He soon acknowledged the inherent power of a social media platform to reach billions of people. The control given to users to post what they want, e.g., misinformation/disinformation/information, put Facebook in a challenging position. How could they control the content? Should this be their responsibility?

This is in addition to all the other types of challenges facing the global social media platforms such as how to control global language or manage the “infodemic“. Without proper foresight, the companies only react instead of planning adequately for these types of scenarios.

Why Aren’t Social Media Companies More Proactive?

It’s interesting to consider how social media companies ended up in these positions. My guess is there was too much ego and not enough imagination or cynicism in the initial brainstorming sessions. Perhaps the companies didn’t hire enough post-apocalyptic sci-fi enthusiasts who could have predicted some of these scenarios happening.

Honestly, I was shocked so many years ago when Zuckerberg initially denied Facebook played a role in the 2016 Presidential election.

People put their faith so blindly in technology and the internet, that it will only be used for good. However, since the internet’s inception, it has always had a “dark” side. Going forward, all of these aspects need to be considered ahead of time.

Digital Dilemma, True Confessions

What to do When Your Smartphone Gets Wet

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About four years after my smartphone and I took an unexpected dunk in Lake Ontario, I found myself in a similar situation. While in a shallow pool, my phone slipped from my fingers. Plunk – right in the water. Argh!

After the last mishap, I purchased a waterproof phone. It wasn’t. *sigh* Initially, everything seemed ok with the wet phone. It wasn’t.

Moments later my phone shut itself off. I mistakenly turned it back on before the phone shut off again to prevent overheating. This time I left it alone.

At home, I removed the sim card and buried it in rice. I used the same rice from four years ago. Twenty-four hours later I anxiously pressed the power button. I can still access everything, but the charge port won’t connect. Fortunately we have a wireless charger.

Throughout the ordeal, I had two main concerns: my photos and how to contact emergency services. After the previous incident four years ago, I moved things off my phone and online. The one exception was the photos. I still haven’t found a good system for managing photos in the cloud.

My other concern was how to contact emergency services. Even though I have an iPad and a computer, neither of those could have been used to call for help. We’re so reliant on our smartphones. It’s easy to forget that in addition to everything it does, it’s also our only way to call 911.

First Steps After Your Smartphone Gets Wet

  1. Stay calm!
  2. Turn it off, immediately.
  3. Remove sim and memory cards and battery.
  4. Dry off as much water as possible. Try to shake it out of the ports.
  5. Let it dry completely (at least 24 hours) before turning it on again. Or before plugging in your charger.
  6. Even if your phone does work, use this as a learning opportunity to move things to the cloud, or invest in better backup systems.

Does Rice Work for Drying Out a Smartphone?

I’ve used rice twice to dry out my soggy smartphone. It’s hard to know if the rice really worked, or if the phone dried out on its own naturally. I don’t know if the rice made a difference. But if you think it works, go for it!

Then save the rice, label it, and store it in a safe place you’ll remember for the next time.